Apostille and Business Documents: The How’s and Whys

Some of the most common (and important) types of documents we can Apostille are related to businesses both international business or national companies. In these areas, it is very important that a signature on certain corporate documents have an Apostille. These documents include:

  • Articles of Incorporation, Certificate of Incorporation
  • Merger Agreements
  • Authorization letter for Bank, Finance, Office, and related company matters
  • Certificates of Amendment
  • Certificate of Good Standing
  • Power of Attorney
  • Certificate of Incumbency
  • Corporate Resolution
  • Certification of Free Sale
  • Certificate of Origin
  • Certificate of Analysis
  • Corporate Forms
  • Joint Venture Agreements
  • Stock Purchase Agreement in Foreign Companies
  • Business Letter of Invitation

Each kind of document listed here is essential in some way to the operation, and in some cases the very existence, of certain corporations. As a reminder, it is important that the country requesting your corporate document be a member of the Hague Apostille Convention. If it is not, your documents may require further authentication through the U.S. Department of State. Here is typically what’s included in an Apostille:

Country … [country name] This public document

has been signed by … [name]

acting in the capacity of … [function]

bears the seal/stamp of … [authority] certified

at … [location]

the … [date]apostille

by … [name]

No … [Apostille registration number]

Seal/stamp … [of the authority giving the Apostille]

Signature … [signature of authority giving the Apostille]

If you need an Apostille for corporate documents the first step is to have the signer’s signature notarized by a local notary. It is recommended that the notary place his or her seal next to the signature of the signer in order for all to be clear and legal.


As you can see, corporate documents are some of the most important kinds of documents that could require an Apostille. It is necessary that the company you deal with knows the process and requirements that certifies the signature (s) on your document. Our Austin Apostille is skilled in doing just that. We handle various kinds of documents in various situations and our Texas Apostille can make sure that all goes smoothly. After all, if you engage untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries, your paperwork could be rejected. This could cost your corporation time and money. Often, transactions centered on business related documents can be time sensitive. For this reason, we also offer courier services for our clients.


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